Who is responsible for taking notes during a meeting and preparing the minutes of the meeting?

In a meeting, the role of the secretary is crucial because this individual is specifically tasked with taking notes and preparing the minutes of the meeting. The minutes serve as an official record of what transpired, including decisions made, actions assigned, and important discussions. This documentation is vital for both accountability and for keeping those who were not present informed of the proceedings.

The chairperson generally leads and facilitates the meeting, ensuring that the agenda is followed, while the vice chair assists in this capacity but does not typically handle the minute-taking. The treasurer is focused on managing financial matters and reporting on the financial status of the organization, which does not include documenting meeting discussions. Thus, the secretary’s role is defined and centered around recording the meeting’s content accurately.